Garretson Commercial Club Meeting Minutes
August 28th, 2024, Special Meeting at The Sports Cabin
Those in attendance: Carrie Moritz, Paetyn Dreckman, Luke Dreckman, Laurie Bennett, Guy Johnson, Macie Coburn, Megan Rollog.
12:00 pm Luke Dreckman called the meeting to order.
New Business
Membership Classification: Luke brought up discussion on what is considered an “Association Member” versus “Membership” as a few businesses questioned their status during the 2024 renewal. Luke provided a policy dated 03/06/2014 outlining the definitions of both. – “Member” is to be a full-time business (their only business or primary income). “Associate Member” would be Church, Club, an Organization, or hobby/part-time business (a second business in addition to their full-time business or their primary income). Discussion ensued. Board agreed on sending separate membership forms for “Associate Member” and “Member” dues based on past classifications and what is known about the business. Board discussed current membership benefits but decided not to make changes at this time.
Policy Review: Luke presented current “Monthly Noon Luncheon Meetings” Policy (03/06/2014) “Ribbon Cutting” Policy (03/06/2014) “Rotation of Insurance Agents” Policy (04/16/2014) “New Board Member Officer Positions Qualifications” Policy (03/06/2014) and “Board Member Absenteeism” Policy (03/06/2014). Board discussed the monthly noon luncheon meeting as stated “meetings will be held once a year at non-member’s restaurants”. Annie’s is only restaurant that is not a current member but discussed seating situation. Board decided to maintain current rotation and not include Annie’s due to seating. Board discussed the ribbon cutting policy as stated “ribbon cutting chairman” and if it was necessary. Guy recommended downsizing policies and viewing ribbon cutting and noon meeting location as practices rather than official policy and to remove. Board discussed new board officer policy and decided no changes were necessary. Board discussed absenteeism policy and decided to remove and refer to bylaws on procedure if needed. Board discussed rotating insurance policy and decided to make necessary updates to reflect memberships. Megan explained process to switch insurance every two years as policy states.
2024 Annual Meeting Minutes: Board discussed options on how to move forward without meeting minutes for the 2024 Annual Meeting as the former board secretary has not provided minutes. Attempts were made to create minutes based on memory but the current board decided to create a document stating “Due to Unforseen Circumstances, no Meeting Minutes are Available for the 2024 Annual Meeting” The board discussed this being a better option than having incorrect minutes.
Other Business
Luke gave un update on raffle items for Hometown Christmas and board discussed options presented.
Carrie gave an update on graphic for hiring campaign and board discussed design and listing.
12:46 Carrie motioned to adjourn with a second from Guy.
Meeting adjourned.
Next meeting is scheduled for September 11th at Palisades Oil
