Meeting Minutes for May 24, 2023 at the Cabin.
With Agenda Items
I. In attendance: Megan R, Luke D. Leslie B. Kris Johnson, Leroy A. Macie Coburn.
Laurie B. (absent Robb, Guy J)
Guests: Carrie Moritz, John Brinkman, MaryAnn Carlson, Ron Luke, Garrick Moritz
II. Jesse James Days finalization of calendar for mailer and needed actions:
Discussion and duties assigned.
- Street Closures on Friday and Saturday discussed, Will allow seating outside the
library Friday night and allow for bleachers for that night and Saturday. - Inflatable pricing lowered to $10/child or $30/family (previous vote)
- Portable ADA Toilet ordered outside of Insurance Company 3 rd and Main. Opted
to use concession stand and ask provider to clean portable toilets at ball field
before JJ Days. Kris J. - Drum Line from the GHS confirmed in the parade. John B. Drum line Groove Inc.
playing in parade and after for a special performance. - Volunteers for Trains in the parade finalized with MaryAnn C and John B.
a. One of the lawn tractors donated to Blue Dragon Academy for their
fundraiser. - Garrick M. on call for train tech at the high school.
- Parade volunteers welcome to help hand out numbers for the parade lineup. 9:30
– 10:30 AM Saturday. - All Church outdoor service – needs additional volunteers from other churches.
Suggested outdoor service at City Park, to encourage other churches to
participate. Possible need to wait until more organized next year. - Bingo cancelled regrettably by the Historical Society/Museum. Friday night.
Discussion on possible organizations that could replace them: PTO- fundraising
for new playground, Parks Department etc. Megan reaching out to Heather.
Needs to be a non-profit and will need approval by Legion. - Stage Coach Fundraiser for GCC – 1-5 chances to win. Tickets handed out to sell
around town. PM drawing near ball field on Saturday. Flyer needs time for
drawing. Various members took tickets to sell. - Speaker System- dedication Friday night with Mr. Franka from the Pres. City
Council. Other ribbon cuttings will be done at a later date. Calling both Garbage
and More and the Roll Away Company. Leslie B
2
*Some problems running the cable through the conduit from the Combine
to the Legion. Working on this month should be done before Jesse James
Days Luke D.
- Advertising discussion: Motion by Megan R. to approve the 3×7 color ad for the
Shopping Guide as well as $75 for the Garretson Gazette. Passed unanimously.
Mary Ann C. will paint the old banner to change the date. , PSA and local town
websites will be posted on for upcoming events .Leslie B., FB Carrie M. WNAX
suggested by Ron. L
III. Official Movement of Records to Macie Coburns Legal Firm confirmed
Proposed Address Change for Legal Documents- tabled until officially become
the official caretaker of GCC records. Address will remain with previous lawyer
until then.
IV. OTHER
- Carrie Moritz – Visitors Guide Discussion. We need to discuss whether the
GCC or the Guide will be printed privately. Quote to follow. Pending until June
meeting. - Golf Tournament – Sponsorship/ Match for Hole. Motion by Megan R, Macie
C. Passed unanimously. - Next Meeting June 14 th , 11:30 Lunch and 12-1 PM meeting at the Gulch.
IV Adjourned – Unanimously
Additional actions since Meeting- Mailer adjustments: Carrie M.
STRIKE: Friday 5:30PM-8:30PM Community Bingo
CHANGE: Friday 6:00 PM – 9:00 PM Boston Steve with Mutt & Jeff Musical Entertainment at
Main & 3rd St. Music for all ages!
CHANGE: Saturday NOON – 3:00 PM INFLATABLES at the Ball Field ($10 wristbands/$30
maximum per family)
STRIKE: Sunday 10:00 AM Outdoor Community Church Service